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Do You Inspect Your Rental Properties?

Inspections Are Time Consuming For Landlords:

Part of a landlord’s job is to keep the home they rent out in good shape for the next tenant. That means that the landlord will have to inspect the properties that are being rented out on a regular basis. While inspections a necessary part of the job, it’s no secret that they can take a substantial amount of time out of a landlord’s schedule. It can be very challenging and time-consuming to ensure that every single home is inspected every time a new tenant is going to move in.

Moreover, keeping track of the endless mounds of paperwork for each home that you are renting can be next to impossible. This is where the benefits of digital inspections come in. These inspections are done via a laptop, tablet, smartphone, or other mobile device rather than with the classic method of pen and paper. Digital inspections make inspections quicker and easier for everyone involved.

Why Should Landlords Inspect Their Rental Homes?

So the real question from all of this is: Should landlords inspect their homes between tenants or on a set schedule? The answer is a resounding yes!

The following are some of the reasons inspections are important for rental homes:

  • Regularly inspecting rental homes will help catch small problems before they become big ones
  • Regular inspections help save the landlord money on massive repairs that would not be need if smaller issues were detected
  • Inspections give tenants a peace of mind that their rental is a safe and clean place to live
  • Inspections prove that the homes being rented meet building codes and requirements
  • Can potentially help increase the amount homes are rented for as proof that the home is safe and up to building codes as of a recent inspection

Beyond just ensuring that the home is safe for tenants and fixing small issues before they turn into big problems, inspections help ensure that everyone involved in the renting process is protected. Inspections should be carried out after each tenant’s lease is up, before the next tenants move in to ensure that the home is safe.

If the same tenants occupy the same homes for an extended period of time (i.e. years, decades, etc.) periodic inspections ensure that the tenant respecting the property and that they are caring for the home appropriately during their stay. It also ensures that the home is safe for the tenant to inhabit and helps fix any possible issues before they become real problems.

Why Are Digital Inspections More Convenient?

While regularly scheduled inspections are vital for rental properties, there is a new phenomenon taking hold that is changing how inspections are done. Digital inspections are a more recent phenomenon that has largely replace the classic “pen and paper” method. These digital methods of tracking inspections is more convenient for a variety of reasons, some of which include the following:

  • Added Mobility: Digital inspections allow you to access the inspection records of a home from virtually anywhere long as you have your mobile device and an internet connection on hand. This can be useful for sharing inspection information with potential tenants during a tour or even facility or property managers during a business meeting.


  • Results Can Be Shared: When results of inspections are uploaded onto an electronic device, this makes this information easier to share with others. Whether it’s through direct messaging or email, you can send the records to everyone who needs to see them almost instantly with just a click of the mouse. This method is much faster than the old method of printing and mailing or sending the paperwork to someone to view.


  • Your Records Are Protected: If your records are stored on digital devices, they are protected as they are able to be backed up on another digital device and saved for the long-term. If these records were on paper and the papers are lost, the records are likely lost. Keeping them backed up on electronic devices ensures that they are retrievable to meet your future needs.


  • Allows You To Get Results Faster: Rather than requiring the inspector to go back to their office to fill out all the paperwork it can be completed electronically. Moreover, this helps inspectors not have to consult pictures and notes to create a report about the property. Many inspectors complete the entire electronic form while on the inspection site or at their office shortly thereafter. This makes getting the results of inspections faster and more convenient for the landlord.


  • More Reliable Information: If an inspector doesn’t have to rely on notes and pictures to report about the inspection they completed. If inspectors are on site when they do their reports, they can view the real-life property for themselves. If they do it right back at their office that same day their memories are fresher and they are able better to recall key details than if reports were done a few days later. This helps keep the information on a home accurate as possible.

These are just a few key reasons that inspections are better when they are done digitally rather than by pen and paper. Increased accuracy and easier filing of forms make the inspection process much more painless for landlords and inspectors alike. Having inspections helps the buyer ensure that they are buying a home that is safe to live in and that is functioning properly.Tenants who know their home was carefully inspected before they move in are more likely to pay a higher price for their home and the peace of mind knowing that their home is in premier shape and that their families are safe living there.

For more information about scheduling digital inspections for your rental homes, please feel free to contact us.

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Disclaimer: Property Management Pros is not intended to be marketed as a Property Management Franchise, but rather a License. Every state has different laws regarding real estate and brokerage laws dealing with Franchises and Licenses.